Administrative skills
Manage, preserve and secure documents and archives, paper or digital.
Length
7 months + 2-month work placement
Minimum level
Ask us
Diploma
Professional Qualification Diploma (DQP)
Activities
The Archivist is a professional responsible for managing, preserving, securing and promoting an organisation's physical or digital documents and archives. They ensure information traceability, compliance with legal archiving requirements, and facilitate access to documents needed for decision-making, institutional memory or legal purposes.
- Main duties
- 1. Collection and receipt of documents
- Identify documents with administrative, historical, legal or heritage value.
- Collecting archives produced by the organisation's various departments.
- Evaluate, sort and classify documents according to retention period criteria.
- 2. Classification and organisation of archives
- Establishing filing plans suited to the needs of the company or institution.
- Implement document management methods (reference systems, codes, indexing).
- Ensure the consistency, traceability and legibility of archived records.
- 3. Preservation and security
- Ensure optimal conditions for storing physical documents: humidity, light, temperature and security.
- Manage digital media and implement electronic archiving solutions.
- Apply confidentiality, personal data protection and information security rules.
- 4. Access, communication and promotion
- Implement tools to facilitate the search for and consultation of archives (databases, inventories).
- Responding to internal or external consultation requests.
- Enhance archives through exhibitions, publications or awareness-raising activities focused on the organisation's history.
- 5. Regulatory monitoring and advice
- Keep up to date with legislation on archiving and data retention.
- Advise departments on record-keeping practices from the time documents are created.
- Train staff in proper document management.
Depending on the organisation, different designations may be found
- Archivist
- Archives Manager
- Document Manager
- Records manager
- Document Management Technician
- Information Management Officer
- Archivist Documentalist
Working in the profession
Work environments: public administrations, private companies, banks, hospitals, NGOs, local authorities, universities...
Tools used: document management software (e.g. Alfresco, SharePoint, M-Files), databases, scanners and physical filing tools.
Requirements: rigour, confidentiality, compliance with statutory deadlines and management of large volumes of information.
The occupation offers several opportunities in
- Corporate archives departments
- Libraries and documentation centres
- Public and para-public institutions
- Archiving consultancy firms
- Digitalisation or digital transformation projects
Career progression
With experience or additional certifications, archiving professionals can progress to:
- Archives or Documentation Manager
- Document Management Consultant
- Document management or information governance expert
- Document Compliance Manager
- Digitalisation Project Manager
14 modules. Tap a module to see what it covers.
- Definition, objectives and challenges of archiving
- History and development of document management practices
- Types of documents: administrative, legal, technical, etc.
Detailed programme
Admission requirements
To enrol, prepare these items. The centre helps with your file, and training starts once the first instalment is paid.
- The registration form, filled in at enrolment
- A photocopy of your ID card or birth certificate
- Two 4 x 4 passport photos, less than 3 months old
- One ream of paper
- The first instalment of the tuition: 40%
- The registration fee
Ready to start in records and archive management?
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- Personal guidance
- Training focused on employment
- A work placement
- Support before, during and after
+237 620 10 03 71contact@oceanicformation.comoceanicconseil@gmail.com
Address : Cité des Palmiers, yellow and black tiled building, before Afriland First Bank (coming from Total Carrefour), Douala
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